Update a contract's Associated Outlet and Payment Details

Find the contract.

  1. From the Contract Management PortalClosed This is known as Acquittals Dashboard by Suppliers (Funded Organisations). It is also known as the Downstream Dashboard by department staff., click Contract Management Hub app.

  2. Click the Contract Number to access the contract to set up.

    3. Tip The P2i Allocation Officer can view all contracts in P2i. Refer to Search for contracts in the Contract Management Hub.

  1. Click (to expand) the Associated Outlet Details section.

  2. Click .

    Tip Click the HSQF link to check the status of the organisation on the Non-Government Organisation Information System (NGOIS) database.

  3. Update the details and click .

    4. TABLE: The contract's Associated Outlet Details section - fields and value/description
    Field Description

    ATSI Specific

    select Yes if the Organisation has indicated they are ATSI Specific

    Vendor Number

    The Vendor Number must be retrieved from SAP and entered exactly as provided.

    Peak Flag

    Select Yes if the organisation is a peak body.

    Is Renewable

    Select Yes if this funding was flagged as renewable in the Budget Tool.

    Warning Only set this flag to Yes after the Payment Allocation Tool has been set up. Refer to Update the Payment Allocation Tool

    Note  

    When updating Is Renewable to:

    • Yes - extra Renewal line/s duplicating the last payment's information are added to the PAT

    • No - Renewal line/s are removed from the PAT.

    Service Purpose Rec

    Free text field typically provided in the Funding Memorandum of Approval that supports the reason for recurrent funding.

    Service Purpose NR

    Free text field typically provided in the Funding Memorandum of Approval (FMA) that supports the reason for non- recurrent funding.

    Department Owned Building

    Select Yes is the service outlet location is in a building owned by the Department.

    Unrecovered Audit

     

    State Wide Flag

    Select Yes if the funding is Statewide

    Tax Code

    Select the correct Tax Code for the organisation.

    Performance

    Options are Red, Amber or Green

    Trading As Name

    The name the organisation trades as.

    Service Outlet Address Type

    Options are Confidential, Public or Restricted.

    Business rules for address:

    1. Confidential - only the following fields of the Service Outlet Address is captured:

      1. Suburb

      2. Postcode

      3. other geocoded information.

    2. Restricted - the Service Outlet Address is flagged as restricted.

      (The Department marks the address as Restricted so address details can be viewed on the system but NOT published as part of certain reports)

    3. Public - When a service outlet address is public, there are no restrictions on the address.

    Service Outlet Address

    This field is integrated and validated through ARCGIS.

Note The default values can be left as supplied without change. If they are left unchanged, a warning/confirmation dialog box is displayed during the activation process.

  1. Click (to expand) the Payment Details section.

  2. Click .

  3. Update the details and click .